Main Areas of Responsibility:
Answers a multi-line phone system & directs calls to appropriate locations. Assists Executive Director, Finance & Administrative Director, & PSR staff with administrative tasks. Logs in & distributes mail. Maintains inventory of supplies, orders office supplies, business cards & household supplies for sites with Finance Director’s approval. Maintains staff extension list, psychiatrists schedule & client tracking form.
Additional Areas of Responsibility:
Maintains office equipment, such as copier, fax, phones, water dispenser & postage machine. Maintains voice mail system including main phone recording, setting up new voice mails & changing name on phone extensions. Maintains long distance pass codes. Arranges for pick-up & delivery of shred bins. Arranges for special events such as holiday parties for staff. Acts as TLS representative for the yearly United Way Campaign.