Main Areas of Responsibility:
The Office Administrator is responsible for maintaining the office and providing support to all Directors as needed. Responsibilities include the following: Answer telephone and monitor voice messaging system. Greet office visitors/guests and maintain appearance of office. Deposit funds electronically, enter gifts into database system and process acknowledgement letters. Make daily trips to the Post Office, and run office errands. Purchase supplies.
Additional Areas of Responsibility:
Create new files as needed for endowments, individual donors and other misc. items. Maintain hard-copy and electronic files in orderly condition. Maintain the Foundation's conference room calendar and assists in arranging meetings for use of the conference room. Compose, revise and proof documents and correspondence. Coordinate weekly staff meetings. Work closely with Program Director maintaining scholarship and grant processes.