Bookkeeper/Administrative Assistant

Job Description
Type of Job: 
Full-Time
Main Areas of Responsibility: 

Utilizes QuickBooks accounting system and spreadsheets
Maintain accurate accounting records and documents
Enters cash receipts into the general ledger
Assists with month end closing process
Maintains general ledger chart of accounts
Track payments of AIR invoices
Prepares deposit.
Maintains petty cash account.
Reconciles accounts
Assists with annual audit
Processes accounts payable
Provides excellent customer service
Assists CFO
Responsible for maintaining Grant programs

Additional Areas of Responsibility: 

Manages the Executive Director's calendar.
Facilitates communications between the Foundation Board, Executive Director, and Foundation staff
Prepares and distributes agendas, notices, minutes, and resolutions for Board, committee, and corporate meetings
Transcribes dictation and composes and prepares meeting conference reports
Maintains accurate, official, and archival records of all Board activities and actions
Reserves venues for board meetings
Maintains high degree of confidentiality

Other Information/Requirements: 

• High School diploma
• 5-7 years of Bookkeeping and Administrative knowledge
• Advanced Microsoft Office experience is a must
• Receivables and payables experience
• General knowledge of office procedures
• Able to prioritize and plan work activities, must be accurate and thorough
• Adaptability and dependently are a must
• Requires the ability to work weekends, evenings, and holidays

How to Apply: 

Email resume, cover letter, and salary requirements to: [email protected]

Salary Range: 
Commensurate with experience
Contact Information
Name: 
Shannon Roberts
Agency/Organization: 
New Mexico Museum of Natural History Foundation
Address: 
1801 Mountain Rd NW
City: 
Albuquerque
State: 
New Mexico
Zip/Postal Code: 
87104
Business Phone: 
505-841-2888
Email Address: 
[email protected]
Internal Info
Date to Post: 
Apr 17 2023
Date to Remove: 
May 12 2023

Share This